The term “procurement” refers to the process of acquiring goods, works and services. The process spans the whole cycle from identification of needs, choosing adequate procurement methods, sourcing suppliers and evaluation of their offers up to the award of contract. An integral part of the procurement process is the management of the contracts and assets through the whole project life cycle.
UNDP procurement is based on the principles of:
- Best value for money
- Fairness, integrity and transparency
- Effective international competition
- Interest to UNDP (economy, efficiency, equal opportunity to compete, transparency in the procurement process)
UNDP procurement is governed by an Internal Control Framework as well as the norms contained in the Financial Disclosure and Declaration of Interest, and Impartiality Statements (FDP). In order to provide a faster procurement process and delivery of goods and/or services, UNDP observes the local and international market and negotiates and maintains local Long Term Agreements (LTA) for goods and services that are frequently used by business units and development partners.
The UNDP South Sudan Procurement Unit aims to provide quality service and timely, effective and efficient delivery. Apart from locally negotiated contracts and long term agreements, the Country Office has access to contracts that have been signed at the corporate level.
The Procurement Unit manages goods and services by liaising with project personnel on specifications, delivery/payment terms and funds availability for procurement planning; identifying the appropriate procurement methods, submitting procurement information and requests to Asset and Procurement Committee (CAP), Advisory Committee on Procurement /internal UNDP procurement committees; ensuring access to favorable prices, reliable delivery terms, insurance, impartial advice and recognition of environmental and safety considerations.
In addition, the Procurement Unit manages the office logistics and the Special Service Agreements (SSA), maintains and updates the roster of suppliers, and conducts surveys of the local market.